Successfully implementing a workforce management system

Setting a high standard from the get go

The key to a successful business is making the most of your resources. You’ve got your business up and running but are you maximising the way your workforce operates? It’s worth considering how a workforce management system could help your business flourish and stay competitive.

Once a small or medium-sized business starts to take on more employees and increases the complexity of its operation, then human resources functions need more attention. It’s vital to consider how you manage your workforce if your business is to stay ahead.

Firms of all types and sizes are recognizing the benefits of managing attendance and other activities at work through a workforce management system.

For SMEs, a good workforce management system offers a chance to compete with bigger players.

For smaller businesses hampered by the lack of extensive HR and payroll staff, a workforce management system offers increased capability despite having more limited funds and labour. Having worked hard to make your business idea a reality, it’s a false economy to struggle on with poorly-managed back-office HR systems and outdated ways of tracking your growing workforce.

The most important part of any workforce management system however, is it’s implementation. Making sure your system is working the best for you, and that your employees are using it can make or break your investment.

Here are our top tips for successfully implementing a new workforce management system:

  1. Identify time-consuming management tasks – think about the HR processes and tasks which are being performed manually but which could be automated; these may include: manual timesheets, manual calculation of payroll, shift calendars on wall charts, compiling data, dealing with requests for holidays or other absences etc.
  2. Choose an automated workforce management system – consider the workforce management systems available and opt for one which makes lighter work of the management tasks which are taking up valuable time. More efficient workforce management should enable your business to do more with the same staff.
  3. Prioritise staff training – Taking the time to explain and train employees on the new system will eleviate their fears and show them how the system will work in their favour. A WFM system that isn’t used is pointless.
  4. Track your progress – Like anything in business, we want to see how well we’re doing. Tracking the time spent before vs after a workforce management system can show boost productivity, save money and time.

Remember, implementing workforce management software is a relatively low-cost way of improving overall efficiency with a big positive potential impact on your business. From clocking-in, to payroll processing, to absence management and data reporting, it’s an ideal solution for any business looking to become more efficient and competitive as well as saving time and money.

Take a look at WFM by Chronologic – our all-in-one workforce management system designed to help save you time, money, and resources.